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Program Coordinator, Department of Civil Engineering, Schulich School of Engineering

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Job ID: 15705

Updated: August 27, 2018

Location: Main Campus

Position Overview

The Department of Civil Engineering in the Schulich School of Engineering invites applications for a Program Coordinator. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The University of Calgary, in collaboration with University of British Columbia, University of Victoria and the University of Waterloo, is seeking a full time Program Coordinator for a newly established program in Integrated Infrastructure for Sustainable Cities (IISC). The IISC program is a graduate training program housed in the Department of Civil Engineering at the University of Calgary. This program will play a key role in transitioning graduate students from academic to professional environments through internships, exchange program and specialized university-level professional training courses. Reporting directly to the Program Director, the Program Coordinator will organize student-learning opportunities and support the flow of information between and among the program's students, faculty and practitioner partners. The Program Coordinator is required to work very closely with industrial, municipal and governmental representatives of Urban Infrastructure related Issues. General direction will be provided by the Primary Investigator; however, the incumbent must be able to prioritize and work within a complex schedule to meet multiple simultaneous deadlines. The purpose of this position is to provide administrative and managerial support for the new graduate training program. The Program Coordinator will help in planning and organizing all programs related activities to ensure the academic progress and completion of the graduate degree requirements as well as monitoring budgets, and procedures to ensure the implementation and success of the training program.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Make positive working relationships with all industry, municipal and governmental partners and other stakeholders.
  • Keep all members of the research team well informed of research progress through attendance at regular progress meetings.
  • Organize progress meetings; attended by the research team members.
  • Provides ongoing support to the Program Director including scheduling and advertising courses, workshops and lecture series.
  • Schedules and organizes program committee meetings; prepares materials and agendas, takes minutes and follows up on action items.
  • Acts as the first point of contact and provides information to prospective and active students regarding general inquiries and concerns; tracks student progress and reviews student's meeting of certificate program requirements.
  • Liaises with participating universities and industry collaborators (industry and government) to meet the program requirements in terms of students exchange and industrial internship placement.
  • Take a lead role in all field research related activities.
  • Composes and reviews business documents such as e-mails, reports, presentations, and other correspondence and marketing resources.
  • Assists with monitoring financial activities and ensures compliance with sponsor conditions.
  • Maintains the program website via advising the web designer of any needed changes.
  • Maintains databases that track: i) students registered in the program; ii) student progress and funding sources; and iii) program evaluation metrics.
  • Drafts annual program progress reports for the funding agency under the guidance of the Program Director.

Qualifications / Requirements:

  • PhD degree in environmental engineering/science or related field is required.
  • Strong communication skills (both written and verbal), with ability to liaise with a multitude of stakeholders are essential.
  • 2 - 3 years' experience in writing project proposals, including the development of scope of work, budgeting, project scheduling, and writing progress reports to various stakeholders is required.
  • Enjoys working and interacting with people and supporting their professional development.
  • Requires strong organizational, time management and problem solving skills, while maintaining accuracy and attention to detail.
  • Must be highly goal-driven and exhibit the ability to interact effectively with internal and external stakeholders.
  • Able to work within a collaborative setting with others to set clear priorities while managing multiple timelines and objectives.
  • Excellent computer skills including proficiency with the Microsoft Office suite of programs, navigating the internet, and utilizing email are also required.
  • Excellent written and oral communication skills, strong organization skills, and a high level of accuracy and attention to detail.
  • Excellent initiative, resourcefulness, willingness to accept responsibility, and self-motivated.
  • Experience working in educational or research environments.

Application Deadline:  June 20, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Schulich School of Engineering visit Careers in the Schulich School of Engineering.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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